Job title:

HR Assistant

Line Manager/ Reporting to:

HR Manager

Location:

15 Gorran Road, Coleraine, BT51 4HA

About us:

Maine Group are industry market leaders and renowned for specialist fabrication, surface finishing and full assembly throughout the UK and Ireland.  The business has grown rapidly over the last 10 years becoming a strategic supply chain partner to numerous industries including data centres, construction, transport, renewable energy and material handling.

Our approach is highly innovative and combines industry best practice with the latest technology to provide a service which is uniquely tailored to meet the needs of all our customers.

As a family founded business, we take great pride in providing a world class service delivery to our customers.  We have a strong vision, and at the heart of this vision is our people.  We are motivated to encourage and inspire in all that we do, empowering our teams to reach their full potential.

Your new opportunity:

We are seeking an organised and proactive HR Assistant to support the day-to-day operations of our Human Resources function. This is a key role providing administrative and operational support across recruitment, employee records, and HR processes.

The successful candidate will act as a first point of contact for HR queries, ensuring a high-quality service is provided to employees and managers while maintaining confidentiality at all times.

What we offer:

We offer a competitive salary that is based on proven skills and experience.  Hard work is celebrated and rewarded.

Key Responsibilities:

·        Maintain and update employee records on the HR Information System (HRIS), ensuring all data is accurate, complete, and up to date.

·        Processing starts, leavers and contract changes.

·        Monitor and correct time and attendance records, including resolving missed clock-ins and clock-outs.

·        Record and manage employee absences including sickness, annual leave, and other authorised leave.

·        Support the end-to-end recruitment process, including advertising roles, shortlisting, and interview coordination

·        Managing pre-employment checks (references, right to work)

·        Assist with onboarding processes including preparing new starter paperwork and HR system setup.

·        Maintain personnel files ensuring compliance with company policy and data protection regulations.  Carrying out audits to ensure compliance.

·        Prepare HR documentation such as contracts, letters, and reports

·        Answering day- to day HR queries (holidays, policies and pay queries), directing more complex issues to HR Advisor.

·        Liaise with payroll to ensure employee data and absence information is accurate for payroll processing.

·        Maintain confidentiality when handling sensitive employee information.

·        Provide administrative support for HR projects and initiatives such as Wellbeing programmes, HR System Improvements.

Please note that the duties listed in this job description are not exhaustive, and you may be required to undertake other tasks as reasonably needed to ensure the successful delivery of all ongoing projects within the company’s workstream.

Job Measurement Data:

The following measures will be used to assess effectiveness and impact in the role:

·        Accuracy of employee data entered and maintained on the HRIS.

·        Timeliness of processing absences, clock-in corrections, and HR updates.

·        Efficiency in coordinating recruitment activities and interview scheduling.

·        Responsiveness to employee and candidate queries.

·        Compliance with HR procedures, data protection, and record management.

Job title:

HR Assistant

Essential Criteria

·        12 months experience working in a HR administrative role

·        Ability to demonstrate understanding of basic Employee Relation matters, Recruitment and Onboarding.

·        Strong attention to detail with the ability to maintain accurate records and data.

·        Experience working in a fast-paced environment and managing multiple tasks effectively.

·        Good organisational and time management skills, with the ability to prioritise workload.

·        Confident using Microsoft Office and databases, with the ability to input and manage data accurately.

·        Strong communication skills, both written and verbal, when liaising with candidates, employees, and managers.

·        Ability to handle confidential and sensitive information with discretion.

·        Experience coordinating tasks or schedules, such as arranging meetings or interviews.

·        Ability to work independently as well as part of a team.

·        Proactive approach with the ability to support recruitment and HR administrative processes.

Desirable Criteria

·        CIPD Level 3 or above or willing to work towards

·        Experience using a HRIS or other databases

Competencies

·        Attention to Detail – Ensures data and records are accurate.

·        Organisation – Manages tasks and priorities effectively.

·        Communication – Communicates clearly with employees and candidates.

·        Confidentiality – Handles sensitive information with discretion.

·        Teamwork – Works well with HR colleagues and managers.

·        Customer Focus – Responds helpfully to employee queries.

·        Problem Solving – Resolves issues such as missing or incorrect data.

·        Adaptability – Works effectively in a fast-paced environment.

·        IT Skills – Uses HR systems and databases confidently.